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Conference & Delegate Bags


This conference & delegate bag product categorisation page is the last sub grouping of products designed to help you find plain bulk conference & delegate bags where your logo can be decorated on, as well as delegate bags from established manufacturers that allow your logo to also make an appearance. All our delegate bags are brandable and the majority of items can be customised to meet your individual branding colours. This list does not show all of our products, so if you don’t see the specific conference & delegate bag you require then please contact our team so they can perform a comprehensive search of our product sources. If our standard products don’t meet your specification and your budget supports it, we can also custom source delegate bags to meet your specific requirements. Remember, if we don’t have it we’ll find it and if we can’t find it we’ll make it!
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Delegate Bags: The Perfect Companion for Conferences and Events


Welcome to our comprehensive guide on delegate bags. As experts in event planning and organisation, we understand the importance of providing attendees with functional and stylish bags to enhance their conference experience. In this guide, we will delve into the world of delegate bags, exploring their various types, features, and benefits. Whether you're an event organiser looking for the perfect bag or an attendee curious about what to expect, we've got you covered. So, let's dive in and discover the world of delegate bags together.

Types of Delegate Bags

Delegate bags come in various styles and designs, each catering to different needs and preferences. Here are some popular types of delegate bags you may encounter:

1. Tote Bags

Tote bags are a classic choice for delegate bags. They are spacious, versatile, and often made from durable materials such as canvas or nylon. Tote bags usually feature long handles, allowing attendees to carry them comfortably over the shoulder. These bags offer ample room for conference materials, personal belongings, and even small laptops or tablets.

2. Messenger Bags

Messenger bags are a stylish and practical option for delegate bags. They typically have a flap closure and a crossbody strap for easy and secure carrying. Messenger bags often come with multiple compartments and pockets, providing excellent organisation options for attendees. They are perfect for those who prefer a sleek and professional look.

3. Backpacks

Backpacks are a popular choice for delegate bags, especially among attendees who prefer a hands-free and comfortable carrying option. They distribute weight evenly across the shoulders and back, reducing strain during long conference days. Backpacks for delegate bags often feature padded laptop compartments, multiple pockets, and ergonomic designs for maximum convenience.

4. Briefcases

For a more sophisticated and business-oriented look, briefcases are an excellent choice for delegate bags. These bags typically have a sturdy handle and a lockable closure for added security. Briefcases often feature compartments specifically designed to hold documents, laptops, and other essential items. They exude professionalism and are perfect for corporate conferences and events.

Choosing the Perfect Delegate Bag

Selecting the right delegate bag is crucial to ensure a positive experience for both organisers and attendees. Here are some key factors to consider when choosing the perfect delegate bag:

1. Functionality and Storage

Delegate bags should offer ample space and functionality to accommodate conference materials, personal belongings, and electronic devices. Look for bags with multiple compartments, pockets, and organisers to ensure efficient storage and easy access to items.

2. Durability and Quality

Delegate bags should be made from durable materials to withstand the demands of conferences and events. Consider bags with reinforced stitching, sturdy zippers, and high-quality fabrics. A well-made delegate bag will serve attendees long after the event is over, providing a lasting impression.

3. Comfort and Ergonomics

Since attendees may carry delegate bags throughout the day, comfort is paramount. Choose bags with adjustable straps, padded back panels, and ergonomic designs. This ensures that attendees can comfortably carry their belongings without strain or discomfort.

4. Branding Opportunities

Delegate bags offer an excellent opportunity for event branding and sponsorship recognition. Consider bags that allow for prominent branding placement, such as logo embroidery or printed designs. A well-branded delegate bag not only enhances the event's image but also serves as a lasting promotional tool.

5. Style and Design

Delegate bags should reflect the theme and tone of the event while appealing to attendees' personal style. Consider bags with sleek and modern designs, classic and professional aesthetics, or vibrant and eye-catching patterns. The right style and design can elevate the overall experience for attendees.

Benefits of Delegate Bags

Delegate bags provide numerous benefits to both event organisers and attendees. Let's explore some of the advantages they offer:

1. Convenience and Organisation

Delegate bags keep conference materials, personal items, and electronic devices organised in one place. This allows attendees to easily locate and access what they need throughout the event. No more rummaging through bags or misplacing important documents.

2. Professional Image

Providing high-quality delegate bags adds a professional touch to any conference or event. Attendees appreciate the thought and effort put into providing them with functional and stylish bags. It enhances the event's overall image and creates a positive impression.

3. Promotional Opportunities

Delegate bags serve as a powerful marketing tool. With prominent branding and logo placement, they promote event sponsors, exhibitors, or organisers. Attendees carry these bags throughout the event and beyond, extending the reach of the event's message and brand.

4. Long-Term Use

Delegate bags are not limited to the duration of the event. Attendees often repurpose them for everyday use, whether as work bags, gym bags, or travel companions. This extends the lifespan of the bag and increases brand exposure.

5. Sustainability

In the age of environmental awareness, delegate bags contribute to sustainability efforts. By providing reusable bags instead of single-use materials, events can reduce waste and environmental impact. Attendees can continue to use the bags, further promoting eco-conscious practices.


Delegate bags play a significant role in enhancing the conference experience for both organisers and attendees. From tote bags to backpacks, these bags offer functionality, convenience, and promotional opportunities. When choosing delegate bags, consider factors such as functionality, durability, comfort, branding options, and style. By providing well-designed and practical delegate bags, event organisers can leave a lasting impression on attendees. So, embrace the power of delegate bags and take your conferences and events to the next level!

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Conference & Delegate Bags FAQs

Delegate bags, also known as conference bags or event bags, are specially designed bags provided to attendees at conferences, seminars, trade shows, or other corporate events. These bags serve as a practical and promotional tool, offering a convenient way for participants to carry event-related materials, such as brochures, pamphlets, notebooks, and promotional items. Delegate bags are typically made of durable materials like nylon, canvas, or polyester to withstand regular use. They often feature a large main compartment, multiple pockets, and sturdy handles or shoulder straps for easy carrying. The bags may also include branding elements like event logos or sponsor names to promote the event or sponsor’s brand. Delegate bags offer a valuable opportunity for event organizers to enhance attendee experience and create lasting brand impressions.
The contents of delegate bags vary depending on the event and the organizers’ objectives. However, several common items are typically included. Firstly, informational materials like event schedules, agendas, maps, and speaker profiles provide attendees with essential information about the event. Additionally, promotional items such as pens, notepads, keychains, or USB drives branded with the event logo or sponsor’s logo are often included. These items serve as keepsakes and reminders of the event. Other useful items like reusable water bottles, power banks, or small snacks can enhance attendee experience and convenience during the event. It’s crucial to strike a balance between useful and relevant items without overwhelming the attendees. By carefully curating the contents, organizers can ensure that delegate bags offer a combination of practicality, promotion, and added value to enhance the overall event experience for participants.
Delegate bags can be customized in various ways to reflect the event’s theme, branding, or sponsor messaging. Customization options typically include the following aspects: 1. Bag Material and Style: Event organizers can choose the bag’s material, such as nylon, canvas, or polyester, based on durability and appearance. Different bag styles, such as tote bags, backpacks, or messenger bags, can be selected to align with the event’s tone and practicality requirements. 2. Branding Elements: Event logos, sponsor logos, or taglines can be prominently displayed on the bag’s exterior to enhance brand visibility. Embroidery, screen printing, or heat transfer methods can be used for applying the branding elements. 3. Colour and Design: Bags can be customized with specific colours or patterns to match the event’s branding or theme. 4. Internal Compartments: Customizing the internal layout with additional pockets or compartments can provide attendees with more functionality. Event organizers can work with suppliers or manufacturers experienced in bag customization to ensure the final product aligns with their vision and objectives.
Delegate bags can be ordered from various sources, including online suppliers, promotional product companies, or specialized bag manufacturers. Here are a few options to consider: 1. Online Suppliers: Numerous online platforms offer a wide range of delegate bags, allowing event organizers to browse different styles, materials, and customization options. 2. Promotional Product Companies: These companies specialize in providing promotional items and often offer delegate bags as part of their product catalogue. They may provide additional services like artwork design or customization assistance. 3. Bag Manufacturers: Working directly with bag manufacturers enables event organizers to have more control over the bag’s design, material, and customization. Manufacturers can often provide guidance and recommendations based on their expertise. It’s important to research and compare options, considering factors like price, quality, lead time, and customization capabilities. Requesting samples or reviewing customer reviews can also help assess the reliability and suitability of potential suppliers before placing an order.
Delegate bags play a significant role in enhancing the overall event experience and contributing to its success. Here’s how: 1. Brand Visibility: Customized delegate bags featuring event logos or sponsor branding create a lasting brand impression and increase brand visibility among attendees. 2. Practicality and Convenience: Delegate bags offer participants a convenient way to carry event-related materials, keeping everything organized and easily accessible. This enhances attendee experience and encourages engagement with event materials. 3. Promotional Opportunities: Including promotional items in delegate bags extends brand exposure beyond the event itself. Branded items like pens or USB drives serve as ongoing reminders of the event and can be used in participants’ daily lives. 4. Positive Impression: Well-designed and thoughtful delegate bags demonstrate attention to detail and professionalism, leaving a positive impression on attendees. 5. Networking and Connections: Delegate bags often include spaces for business cards or contact information, facilitating networking among participants and encouraging meaningful connections. By leveraging delegate bags as a promotional and functional tool, event organizers can create a cohesive and memorable event experience, leaving a lasting impact on attendees.